Hidden IT problems are quietly creating risk, shadow IT, and lost productivity

Presented by TeamViewer

Enterprise technology failures are largely invisible. Research from TeamViewer, based on a global survey of 4,200 managers and employees, finds that the majority of digital dysfunction never reaches the IT help desk.

Employees work around slow applications, failed logins, and intermittent glitches rather than reporting them, leaving organizations without an accurate picture of how their technology is performing. The cumulative cost is significant: employees lose an average of 1.3 workdays per month to digital friction, with impacts ranging from delayed projects and lost revenue to increased employee turnover.

The research, which surveyed managers and employees across nine countries, confirms what many have long suspected: the productivity loss from digital friction is significant, and most of it never surfaces in an IT support queue, says Andrew Hewitt, VP of strategic technology at TeamViewer.

“Enterprise outages are visible because they trigger clear, system-level failures,” Hewitt says. “But much of the real disruption happens earlier, in the form of digital friction: slow apps, login issues, or intermittent glitches that don’t cross alert thresholds. These smaller issues often go unreported or are normalized by employees, even though they quietly drain productivity.”

What is digital friction and why does it go unreported?

The most common sources of friction — connectivity failures, software crashes, hardware problems, and authentication issues — aren’t edge-case scenarios, but everyday experiences employees have learned to absorb without escalating. Connectivity problems were the most widespread, with nearly half identifying them as the top productivity killer among common technology issues.

That tendency to absorb rather than report is central to the problem. Many workers don’t trust their IT team to resolve issues quickly or effectively, so when a login fails or an application stalls mid-task, the path of least resistance is to restart the device, switch tools, or use a personal phone.

“Employees are under more pressure than ever to prove output,” Hewitt says. “When reporting feels unlikely to result in a quick resolution, it creates a false sense of stability at the system level while the employee experience quietly deteriorates.”

How much productivity does digital friction cost organizations?

The business consequences extend beyond inconvenience. Many organizations report delays in critical operations, revenue loss, and lost customers as a result of IT dysfunction. Most respondents lose time each month, and few expect improvement, citing increasing complexity of workplace technology as a primary concern.

The human cost runs parallel. Workers link digital friction to frustration, decreased motivation, and burnout, and many believe it contributes to turnover, with onboarding replacements stretching to eight weeks or more.

"Employees are happiest when they feel productive and accomplished at the end of the day," Hewitt says. "When people can't make progress in their day-to-day work, frustration builds and burnout follows. Great technology might not be a main attractor of talent, but bad technology can certainly play a role in driving it away."

Why employees use personal devices and unauthorized tools instead of reporting IT problems

When workplace technology consistently fails to meet employee needs, workers find alternatives, with a substantial share of respondents admitting to using personal devices or unauthorized applications as workarounds. That's the entry point for shadow IT, or the use of unapproved hardware, software, or cloud services outside IT's visibility and control. While employees turn to these tools simply to stay productive, they introduce security vulnerabilities, data leakage risks, and compliance gaps that IT teams may not discover until a breach occurs.

“Quite simply, it demonstrates that the IT environment is not meeting the employees’ needs,” Hewitt said. “While this helps maintain short-term productivity, it introduces significant risks and pushes work outside of IT’s visibility and control.”

TeamViewer ONE addresses this by combining remote connectivity with real-time endpoint monitoring, giving IT teams the ability to detect and resolve device and application issues before employees reach for an alternative. When the underlying environment is stable and support is fast, the impulse to work around it diminishes.

How fragmented IT infrastructure creates blind spots across devices, apps, and networks

Addressing digital friction at scale requires more than faster help desk response times. Traditional metrics such as mean time to resolution and ticket volume capture only a fraction of actual issues. A more complete picture requires measuring lost time, interrupted workflows, and employee sentiment across devices, applications, and network environments.

“Leaders need to move beyond measuring performance through IT tickets alone,” Hewitt said. “Performance should be viewed through the lens of employee experience and real-time digital workplace data.”

Fragmented infrastructure makes this difficult. When devices, applications, and networks operate in separate silos, IT teams struggle to trace root causes or identify systemic issues before they spread, often responding to symptoms rather than underlying problems.

TeamViewer ONE is designed to close that gap, integrating digital employee experience analytics, remote support, and device management into a single platform. Instead of piecing together signals from disconnected tools, IT teams get a consolidated view of endpoint health, application performance, and network conditions across the entire organization.

How organizations can shift from reactive IT support to proactive system monitoring

Achieving proactive IT is not a single-step transformation. Hewitt describes it as a progression: starting with endpoint management and security, building toward real-time visibility into the digital employee experience, and ultimately using automation and AI to resolve issues before they reach employees.

TeamViewer AI is built to support each stage of that progression, using continuous monitoring to surface anomalies and correlate signals across the digital environment, identifying patterns of poor experience before they escalate. When issues are detected, it suggests remediations, generates scripts to fix problems autonomously, and handles routine tasks such as common troubleshooting without requiring IT intervention, shifting the workload from reactive firefighting toward proactive oversight.

And while AI's effectiveness depends on the completeness of the data it works with, consolidating onto a platform like TeamViewer ONE removes that limitation by giving AI a complete, real-time data foundation to work from.

How system performance lays the foundation for productivity, retention, and competitive advantage

TeamViewer ONE isn't a wholesale replacement of existing IT infrastructure, but a unifying layer that connects insight with action, which enables organizations to ramp up productivity, improve retention, and ultimately realize a significant competitive advantage. It begins with visibility into what is actually causing friction across their environment. From there, leaders can use that data to prioritize fixes, and then scale remediation through automation as confidence and capability grow.

"Reducing digital friction isn't about overhauling everything at once," Hewitt said. "Leaders should start small, gain visibility into what's actually causing friction, fix the biggest pain points, then scale those improvements through automation and AI. Even incremental progress can make an impact on employee engagement and productivity."

Dig deeper: Fix it before they feel it from TeamViewer.

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